Invoicing Specialist

JOB SUMMARY 

As an Invoicing Specialist at Dixie Interiors, you will play a crucial role in ensuring accurate and timely processing of invoices. You will collaborate closely with various departments to gather necessary information and documentation, verify billing details, and generate invoices for our clients/customers. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Invoice Preparation: Prepare and issue accurate invoices based on contracts, purchase orders, or other documentation.
• Verification: Verify billing data and resolve any discrepancies before sending invoices.
• Collaboration: Coordinate with sales, project management, and other departments to ensure timely invoicing and resolution of invoicing issues.
• Records Management: Maintain detailed and accurate records of invoices sent and payments received.
• Customer Service: Respond to client/customer inquiries regarding invoices and billing issues promptly and professionally.
• Reporting: Assist in generating financial reports related to billing and invoicing as required.
• Process Improvement: Recommend and implement improvements to the invoicing process to enhance efficiency and accuracy.
• Other duties as assigned.  

SUPERVISORY RESPONSIBILITIES 

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education: High School Diploma or GED
• Experience: Proven experience 2 years as an Invoicing Specialist or in a similar role.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (especially Excel).
• Attention to Detail: Strong attention to detail and accuracy in data entry and record keeping.
• Communication Skills: Excellent written and verbal communication skills with the ability to interact effectively with clients/customers and internal stakeholders.
• Organizational Skills: Exceptional organizational skills and ability to prioritize tasks to meet deadlines in a fast-paced environment.
• Problem-Solving Ability: Strong analytical and problem-solving skills to resolve invoicing discrepancies effectively.
• Team Player: Ability to work collaboratively within a team and independently when necessary.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. 

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.