VistaVu Solutions is an employee-owned tech company on a high growth curve. We deliver full lifecycle ERP implementations, transformation projects, and responsive support through our partnerships with SAP S/4HANA Cloud, SAP Business One, SAP Business ByDesign, Boomi, and Amazon Web Services to mid-market companies in a broad range of industries primarily within the United States and Canada. Our industry-specific expertise, product extensions, and award-winning services help our customers RUN GREAT!
It’s our people that make VistaVu unique and different from other technology solution providers. We are intelligent, caring, driven and committed to the vision. We advocate for our customers and earn their trust by understanding their business, using proven processes to serve their needs, and delivering a high return on investment. Our core values shape our culture, define our character, and guide how to make decisions across every level of our organization.
Our Core Values
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Results: You want to work in a company based on meritocracy where your results determine your trajectory (not time served).
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Trust: When your manager gives you something you use your critical thinking and proactive mindset to find a way to get it done and done well.
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User Experience: You appreciate what good customer experience looks like and are driven to consistently go above and beyond for the customer.
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Embrace Change: You thrive within a dynamic and evolving organization.
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Growth: You are consistently investing in and upgrading your skills and experiences.
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Gratitude: You want to feel appreciated, and you look to say thank you loudly and often to others on the team.
The Opportunity
VistaVu seeks a highly motivated and detail-oriented Human Resources professional for a 12 – 18 month contract to work with our Employee Experience Team as a Human Resources Coordinator. The successful candidate will be responsible for managing full-cycle payroll processing, overseeing employee onboarding and offboarding, developing and distributing communications, and coordinating benefit, compensation, and learning and development activities.
This opportunity is a 12- 18 month contract.
We also encourage recent graduates with CO-OP experience in human resources and an interest in growing a career in this field to apply for this opportunity.
How do you know you are a fit?
- You thrive in a collaborative environment.
- You are a team player.
- You are analytically inclined.
- You have a strong aptitude for data.
- You are self-motivated, and results-driven.
- You have excellent time management and strategic planning skills.
- You have strong customer experience skills.
What will you be doing?
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Accountable for all employee data and files, including the generation and creation of employee paperwork for new hires, transfers, promotions, job changes and Employee Share Ownership Program throughout the employee lifecycle -onboarding to offboarding, Including the maintenance and updating of HRIS, benefits, 401K and ERP modules.
- HRIS system owner- plan and prepare updates, process improvement and rollout.
- Manage full-cycle payroll processing for four entities, including earnings, deductions, and adjustments for both Canada and the US.
- Calculate and include all deductions and benefits in payroll processing
- Reconcile and administer Benefits across the US and Canada, including interfacing with brokers and benefit providers in the US and Canada
- Payroll preparation- reconcile all benefits and deductions and calculate payroll taxes
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices and reporting
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- Process new hires, terminations, and employee status changes (e.g., compensation adjustments, leaves of absence); and Record of Employment transactions
- Complete month and year-end reporting requirements, filings, and reconciliations.
- Prepare reports for management on payroll and related topics.
- Respond to and address payroll-related inquiries and issues from employees and other entities.
- Support onboarding for new staff, including the administration and set up in benefits and payroll systems.
- Ensure Onboarding/ offboarding plans are created and managed in BambooHR and coordinate activities with hiring leaders.
- Conduct New Hire Orientation Sessions and coordinate office and IT requirements
- Supporting special projects/initiatives and communications materials such as employee handbooks and company SharePoint sites.
- Create and maintain HR reports, dashboards and employee tracking, ensuring HRIS systems are updated and accurate and conducting research related to HR.
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You will be the primary point of contact for all payroll and benefits inquiries.
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Provide day-to-day support for Canadian and US employee benefit inquiries.
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Respond to employee inquiries, including employment verification checks.
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Responsible for our Employee Share Ownership Program administration, tracking, and processing of share issuance and redemption documentation and payroll tax.
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Assist in learning and development activities, supporting and coordinating various training initiatives.
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Administer the employee recognition and rewards programs.
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Manage the requirements of our Calgary office, including issuing and tracking door access cards, managing facilities information, ordering office supplies, assisting with manager's meeting coordination, and purchasing supplies.
What experience do you need?
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A minimum of 2 years of HR experience in HR administrative support function, specifically payroll and benefits administration.
- Excellent Knowledge of Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS).
- Ability to work independently and collaboratively, excelling in a fast-paced environment with multiple projects and deadlines.
- Strong understanding of employee benefit programs for both the US and Canada.
- Must have hands-on experience using payroll systems such as Gusto or Dayforce.
- Proficient in using Microsoft Office applications, specifically Excel, Word and PowerPoint.
- Current working knowledge of provincial and federal employment laws across the US and Canada is an asset.
- Customer service experience, dealing with clients, and responding to inquiries.
- Demonstrated ability to work in a team environment.
- Exceptional organizational skills with the ability to coordinate high-volume tasks.
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Strong communication skills and ability to work collaboratively with others.
- Ability to troubleshoot problems.
- Takes pride in work and operates as an “Owner” ensuring timely, quality delivery of work and all interactions.
- Agile with changes in workflow and volume of requests.
At VistaVu Solutions, we are committed to an inclusive and equitable workforce that values, represents and supports the communities in which we work and live. We welcome people from all backgrounds, ethnicities, cultures, and experiences and are committed to maintaining a respectful work environment that also supports the diverse needs of our employees. We encourage applications from all individuals including those who are Indigenous, members of visible minority groups, of varied abilities, persons of any sexual orientation or gender identity and expression, as well as with any other dimension of diversity.
careers@vistavusolutions.com. The applicant should advise VistaVu what accommodations they need to participate in the process