Business Office Manager (SNF)

Purpose

The primary purpose of this position is to manage the financial functions of the facility which includes accounts payable, accounts receivable, resident payer eligibility, and financial reporting in accordance with current standards, guidelines and established policies.

Essential Job Functions Duties and Responsibilities

Office Management Functions

1. Manage the monthly billing of Private Pay, Medicare, Medicaid and Managed Care for Skilled Nursing Facility.
2. Responsible for collection of all A/R and adherence to company collection policies and procedures.
3. Maintain daily facility census, reconciling discrepancies with other departments.
4. Verify Medicare/Medicaid/Insurance eligibility and benefits. Obtain or verify prior authorizations.
5. Responsible for cash management functions, including deposits, petty cash, facility bank account, resident trust and bank reconciliation.
6. Oversee accounts payable and payroll functions.
7. Respond to and resolve requests from residents and/or responsible parties.
8. Remain up to date with Federal and State billing guidelines

Required Knowledge, Skills and Abilities

Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism.  Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.  Must be able to work with ill, disabled, elderly, emotionally upset, and potentially hostile people within the facility. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.

Education and Experience

Prefer 2+ years of skilled nursing billing and collections, including Medicare, Medicaid and Insurance billing.

Minimum of two years accounting or bookkeeping related post- secondary education.

Proficiency in computer use including Excel, Word and billing forms including UB04s and HCFA 1500s.

Knowledge of basic generally accepted accounting principles.

Licensing/Certifications

None

Physical Requirements

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the work place will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.

Essential functions are carried out in a variety of positions including standing and sitting.  To meet residents’ needs, all positions require the ability to move freely through the building.  Other physical demands are required as described below.

Equipment and Tools

List equipment and tools operated and the frequency of use:

(Those that cannot be delegated to a co-worker.)

Facility Vehicles:                     Equipment: Computer and personal communication devices
                                             Business office equipment

Tools:                                                           Other:      

Working Conditions

Check which working conditions the employee is subject to:

Physical Conditions:

   Extreme temperatures            Noise                                      Wet and/or humid                   Vibration

Workplace Hazards:

X Blood, body fluids and/or infectious disease       Hot Water             Mechanical            Electrical

Chemical   Gasses             Other___________